Terms of Reference

The Panel’s purpose, Objectives and Roles are shown elsewhere in this website and are not repeated here. Our Terms of Reference also include Panel Participation and Membership and Responsibilities and state:

Panel Membership/Participation

Inaugural Membership
The first Panel membership will be selected by the Integrated Salmon Dialogue Forum (ISDF) from participants in the ISDF Monitoring and Compliance Working Group in order to build on existing work, knowledge and working relationships. This inaugural membership enables the Panel to maintain momentum and expedite the pressing work of the Panel. 

Appointment of Members
Appointment of new members and alternates shall be made by the Panel based on procedures the Panel shall establish.

Qualification for Panel Membership
All members of the Panel must be:

  • Experienced in matters related to the harvesting and sustainability of salmon.
  • Capable of understanding and willing to work towards understanding all related issues
  • Able to communicate effectively to their constituencies.
  • Have credibility within their constituencies. (no specific criteria – should be driven by  community  they come from – Barry e.g. lawyer identified)
  • Willing and able to commit time to the work of the Panel
  • Able to work collaborative and respectfully within the Panel.

Considerations in Panel Appointments

Before making any appointment, the Panel shall:

  1. Be mindful of the need to ensure the Panel includes voices reflecting as much as possible the interests of different regions, fisheries and perspectives.
  2. Consult with at least three (3) prominent people with the same interests the new appointment will reflect at the Panel.
  3. Through this consultation gather three names of possible members and then select one appointment from this list as a new member for the Panel.

Public Representation

The Panel may appoint up to two members from the General Public to represent and include the larger public interest. This representation and participation by a high profile member of the public will assists the Panel in achieving many of its key goals and objectives outlined above, notably around developing awareness and appreciation for the importance of effective, fair, practical and reliable M & C practices, and encouraging individual and collective responsibility for engaging best practices and standards throughout BC.

Term of Panel Members

Inaugural and subsequent members and alternates serve (up to) a three year term, and are eligible for (up to) one 3 year renewal. Alternates are not excluded from participating for one three year term as a Panel Member if nominated for that role.

Alternates

An alternate shall:

  • Work closely with the member for whom they serve as an alternate;
  • Make diligent efforts to remain current with the work of the panel and to attend any meeting the member cannot;
  • Be subject to the same conditions as a member;
  • Participate in all meetings and discussions even if the member is present, but only participate in Panel decisions if the member is absent (refer to 4.5 Decision Making/Quorum process and protocols)
  • The Panel shall appoint 4 members to the Chair roster.
  • Each member of the Chair roster shall act as Chair for a period of 6 months.
  • The members of the Chair roster shall determine the first Chair, the order of service as Chair and whether the service of any Chair will be extended beyond 6 months.

Panel Chairs

  • The Panel shall appoint 4 members to the Chair roster. 
  • Each member of the Chair roster shall act as Chair for a period of 6 months.
  • The members of the Chair roster shall determine the first Chair, the order of service as Chair and whether the service of any Chair will be extended beyond 6 months.

Removal from the Panel

The Panel may remove any member or alternate for failure to attend meetings or for a violation of the Panel Code of Conduct.

Role of Members

Panel members are not advocates for any group or interest, but bring to the Panel a different background and experience that can add credibility to the Panel – comments from May 5th re: rewrite of this as well as examples about how to remove members/alternates

Panel Responsibilities

Reporting

The Panel while operating as an independent body shall retain public credibility and confidence by following the requirements of any funder in recording expenditures and in dealing with staff and by reporting:

a.     No less than every six months to the ISDF;
b.     Every year to the public in an annual report; and
c.      On request/as required by any funder. 

Operating Requirements

 The Panel shall:

  • Develop simple, flexible, and fair procedures for all Panel work that ensures the work of the Panel is and is seen to be fair, and transparent within all sectors and by the public.
  • Make all Panel reports practical and accessible by all sectors and the public
  • Develop a code of conduct for members
  • Establish clear and fair procedures for disciplining or removing a member or alternate
  • Establish task groups in order to include a rich diversity of experience and knowledge in the work of the Panel
  • Make all decisions by consensus (Q: consensus amongst voting members – alternates get vote only in member not there)
  • Establish clear definition of what constitutes consensus and a process for reaching consensus
  • Maintain financial records in accord with standards of practice expected of any Provincial Government Agency

Panel Members Participation

The following considerations apply in the work of the Panel:
a.     Any member may abstain from any Panel decision
b.     All members will diligently try to follow code of conduct and to work towards consensus

Input to Panel

The panel shall make every effort to seek input from the public and all relevant groups. These efforts shall in the include the following;

  • At least twice a year meet with the ISDF
  • Seek input from all sectors 
  • Hold at least one annual public session on the work of the Panel
  • Use newsletter/web site and pages as both communication and input avenues
  • Obtain expert input on topics as needed/required to assist in formulating positions and recommendations
  • Obtain communications design/support as needed to ensure messages and progress are communicated effectively
  • Seek advice and input from other jurisdictions where relevant/applicable